The Lead-Research Administrator is responsible for coordinating the development and updating of policies and procedures. Independently supports investigator proposal submission efforts in response to unsolicited application guidelines, requests for applications, public announcements, and requests for proposals from a variety of sponsors of varying complexity. Independently negotiates standard and more complex terms and conditions associated with federal contracts and other non-industrial sponsored agreements consistent with institutional policy and practice, that are programmatically and fiscally responsive. Prepares or initiates document templates and other resource needs.

Overview:

The Department of Global Pediatric Medicine (GPM) is a growing department looking for professionals who are eager to help implement the St. Jude Global (SJG) mission of training the clinical workforce, developing and strengthening health systems and patient-centered initiatives, and advancing knowledge to sustain continuous improvement through research.  

Summary:

Responsible for leading team members that handle contract development, review, renewal, execution, termination, and archiving for the Department of Global Pediatric Medicine (GPM) and St. Jude Global.  Develops and reviews contracts to identify and interpret appropriate data for system entry, maintenance, retrieval and archiving. Provides leadership assistance and support to GPM staff on a wide variety of healthcare, risk management, and general corporate and litigation issues by assisting with legal research, writing, contract review, document production, and other tasks as assigned. Works collaboratively and collectively with GPM finance, legal, and institutional personnel to ensure alignment amongst multiple contracts.  Manages and supervises team members on processes and workflows.  Develops policies and standard operating procedures (SOPs) for teams within the department. 

Responsible for researching, documenting, and disseminating information as needed.  Serves as a liaison with other members of GPM Operations and SJG and its collaborators, to ensure coordination and success of departmental, regional, and/or global initiatives and departmental requirements.

The Lead Research Administrator, Global Contracts and Grants is responsible for:

• Manage and lead operations related to administration of grants and contracts through planning, management of resources, collaboration with Faculty and engaging with internal and external stakeholders.
• Serve as a liaison between program teams and legal offices for domestic, international and complex contracts. 
• Lead process improvement within the contracts team and the department by developing and implementing up to date SOPs, policies, and systems for efficient and effective delivery. 
• Ensure processes and contracts follow all institutional policies and procedures as well as Federal guidelines and contracts.
• Mentor team members to allow for skill/knowledge development through advice, coaching, and training opportunities. 
• Collaborate with GPM Operations and Program Leaders while leading the effort to process all legal and compliance documentation necessary.
• Collaborate with stakeholders to ensure that all contract submissions contain required legal terms, prepared accurately and submitted on time.
• Review proposed contracts for accuracy and red-line documents prior to submission to the Office of Legal Services (OLS) for review and approval. 
• Maintains GPM and St. Jude Global records in institutional contract database management system according to institutional policies and procedures.
• Ensures contract compliance with departmental contracts.  
• Lead the effort to problem solve, offering alternative mechanisms or innovative approaches to achieve mission and departmental objectives.
• Prepare contract documents to be accurately and timely fully executed by all parties.
• Manage workflows to respond to shifting priorities.
• Performs other related duties as directed to meet the goals and objectives of the department and the institution.

Skills and Abilities:

• Strong interpersonal and verbal and written communication skills.
• Adaptable problem solving and analytic skills.
• Encourages others to see the opportunities ahead amidst changing circumstances even when the details have not been finalized.
• Ability to quickly synthesize new information from diverse sources.
• Excellent organizational skills and attention to detail.
• Ability to carry out broad assignments with minimal supervision.
• Flexibility to adapt to shifting priorities.
• Ability to plan and coordinate multiple projects simultaneously in a fast-paced environment.
• Ability to handle sensitive matters in a confidential and professional manner.
• Ability to adapt work schedule, with prior notice, to virtually support events occurring in multiple time-zones.
• Plans workload for team members and gives clear instructions and expectations on delivery.
• Frequently reviews work, gives positive and constructive feedback, and completes evaluations.
• Coaches and supports the development efforts of each team members.
• Cultural sensitivity is a must.

All candidates must submit a cover letter to be considered for the position.

Minimum Education:

• Bachelor's degree in related field is required
• Master's degree is preferred

Minimum Experience:

• Five plus (5+) years’ experience managing multiple processes within financial administration as applicable to grants and contracts
• Contract life cycle processing and management preferred.
• Five (5+) years of experience and expertise in complex project management preferred.
• Experience or exposure to global health or international sector(s) preferred.
• Supervisory and/or team coordinator experience required.
• Proven performance in an earlier role.
• Experience with Microsoft SharePoint, Microsoft Smartsheet, Microsoft Outlook Calendar tools, Microsoft Word, Excel, and PowerPoint required.
• Experience in an international setting and with project management methodologies preferred.

Compensation

In recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $78,000 - $139,360 per year for the role of Lead Research Administrator, Global Contracts and Grants.

Explore our exceptional benefits!

Diversity, Equity and Inclusion

St. Jude Children’s Research Hospital has a diverse, global patient population and workforce, built on the principles of diversity, equity and inclusion. Our founder Danny Thomas envisioned a hospital that would treat children of the world—regardless of race, religion or a family’s ability to pay. Learn more about our history and commitment.

Today, we continue the mission to advance cures and means of prevention for pediatric catastrophic diseases through research and treatment. As we accelerate this progress globally, we believe our legacy of diversity, equity and inclusion is foundational to success. With the commitment of leaders at all levels of the organization, we strive to ensure the St. Jude culture, leadership approaches and talent processes are equitable and culturally responsive. View our Diversity, Equity and Inclusion Report to learn about the hospital’s roots in diversity, equity and inclusion, where we are today and our aspirations for an even better future.

No Search Firms

St. Jude Children's Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at St. Jude via email, the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St. Jude.