The Department of Pharmacy and Pharmaceutical Sciences is looking for a Senior Administrative Specialist to join our Admin Team. The Senior Administrative Specialist will report to the Administrative Director and provide administrative support for assigned Faculty and Staff. The ideal candidate will have experience with Residency and Continuing Education programs.

This position requires attention to detail, outstanding communication skills and the proficient use of various software technologies including Microsoft Office and Workday. The successful candidate will possess outstanding analytical skills, a positive attitude and the desire to support the mission of the department and of St. Jude. Typical duties include managing calendars, scheduling meetings, coordinating domestic and international travel including reimbursements, document formatting and editing, hosting departmental guests and manuscript submission. The current duties of this particular position include heavy involvement with the administrative duties involved with residency programs and continuing education. Experience with these types of programs is heavily preferred.
  
The Administrative Assistant works under minimal supervision, but in accordance with established policies and procedures. A great administrative assistant anticipates, initiates, coordinates and follows up on administrative activities and other special projects and possesses the ability to handle sensitive situations in a mature and confidential manner. Candidates that excel in this role have a background in academic research or healthcare administrative support and are able to anticipate and proactively contribute to the success of the department while exemplifying St. Jude Values.

Job Responsibilities:  

• Manage calendars.

• Coordinate meetings and interviews.

• Respond to information requests in a timely manner.

• Coordinate team domestic and international travel and reimbursements.

• Develop and coordinate travel and itineraries of department guests, as well as host their visit.

• Format and edit documents.

• Assist with manuscript submissions.

• Manage calls and communicate messages as needed.

• Anticipate departmental needs and act upon them.

• Manage special projects.

• Perform other duties as assigned to meet the goals and objectives of the department and institution.

• Maintains regular and predictable attendance.

Minimum Education and/or Training:

• High school diploma/GED required.

• Bachelor's degree preferred.

Minimum Experience:

• Minimum Requirement: 4+ years experience in administration or related areas.

• Experience Exception: Bachelor's degree with no experience required.

• Some experience with activities involving planning, organizing and coordinating is important.

• Experience with tasks that involve managing routine or repetitive activities, high attention to detail and clear communication are critical.

• Demonstrated experience working with office technologies including Microsoft Office (Word/ Excel/ Power point etc.).

• Experience with residency programs and continuing education programs, preferred.

This position is not a remote position but does allow for an occasional remote workday.

Compensation

In recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $22.00 - $38.50 per hour for the role of Sr Administrative Specialist - Pharmacy and Pharmaceutical Sciences.

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Diversity, Equity and Inclusion

St. Jude Children’s Research Hospital has a diverse, global patient population and workforce, built on the principles of diversity, equity and inclusion. Our founder Danny Thomas envisioned a hospital that would treat children of the world—regardless of race, religion or a family’s ability to pay. Learn more about our history and commitment.

Today, we continue the mission to advance cures and means of prevention for pediatric catastrophic diseases through research and treatment. As we accelerate this progress globally, we believe our legacy of diversity, equity and inclusion is foundational to success. With the commitment of leaders at all levels of the organization, we strive to ensure the St. Jude culture, leadership approaches and talent processes are equitable and culturally responsive. View our Diversity, Equity and Inclusion Report to learn about the hospital’s roots in diversity, equity and inclusion, where we are today and our aspirations for an even better future.

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St. Jude Children's Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at St. Jude via email, the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St. Jude.