Coordinator -Grants and Contracts - Oncology Department

Memphis, TN

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There’s a reason St. Jude Children’s Research Hospital is recognized as a great place to work. Because at our world-class pediatric research hospital, every one of our professionals shares our commitment to make a difference in the lives of the children we serve. There’s a unique bond when you’re part of a team that gives their all to advance the treatments and cures of pediatric catastrophic diseases. The result is a collaborative, positive environment where everyone, regardless of their role, receives the resources, support and encouragement to advance and grow their careers and be the force behind the cures.

Coordinator -Grants and Contracts - Oncology Department

We have a Grants and Contracts Coordinator opportunity in the Department of Oncology at St. Jude Children's Research Hospital.


In this role, the successful candidate will coordinate all department related grants, associated contracts, and subcontracts from initial application through termination. The majority of the work will be in Pre-Award and Grant Submission. Work with faculty/PIs and Administrative Staff to ensure that grant applications are submitted appropriately. Verify that documentation of expenditures are consistent with St. Jude Children’s Research Hospital (SJCRH) policies and grant limitations. Manage financial processes for the grants and any associated subcontracts of the grants. Works collaboratively with both internal and external customers of the grants to develop and systematically coordinate financial operations and contracts. Responsible for the development of departmental policies and procedures and staff training related to the processing of all grant records while assisting with general and administrative policies, procedures and training. This position has access to and regularly works with information of sensitive and confidential nature. Coordinate administrative activities and/or special projects as assigned or directed to meet the goals and objectives as they relate to the department.



The Preffered candidate:

  • Has been involved in the Pre-Award Grant Submission process in a clinical and/or research setting
  • NIH related grants submission/administration experience is a plus
  • Must have level of interpersonal skills to handle sensitive and confidential information
  • Ability to interpret and apply a variety of rules, regulations, policies, and procedures related to the work of the organization.
  • Detail oriented to meticulously manage projects.
  • Knowledge of budget planning and administration.
  • Knowledge of Business English including composition, grammar and sentence structure, with the ability to compose reports or information of a technical nature.
  • Clearly and effectively communicates ideas and requests to others. Ability to communicate with all levels of individuals in a tactful, helpful and pleasant manner, including faculty and other staff.
  • Demonstrates effective listening skills.
  • Superior ability to communicate effectively both in writing and orally, in person and by telephone.
  • Applies common sense, understanding of all relevant factors, and anticipation of consequences in arriving at conclusions or decisions.
  • Ability to organize work and use time efficiently. Displays a sense of urgency when completing tasks. Seeks innovative ways of working more efficiently and effectively.
  • Knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint required.
  • Self-motivated independent and possessing the ability to learn quickly.
  • Coordinates the grant submission process with faculty
    • Works with the faculty to ensure required items and documents for grant applications are submitted in MARS by the applicable deadline, as established by the Grants & Sponsored Programs Office.
    • Maintains a monitoring system to track the grant application until it is determined if the grant is funded or denied.
  • Serves as the department liaison with Grants and Sponsored Programs Office staff.
  • Ensures fiscal responsibilities for managing grants based in the department:
    • Develops and maintains mechanisms for monitoring revenues/expenses and prepare reports.
    • Coordinates with Grants Accounting to ensure all required invoicing is completed in a timely manner.
    • Processes payment requests from contractors/subcontractors and assures that requests are consistent with signed contract conditions and budget provisions as they relate to the grants and or meeting.
    • Assists with requisitions for goods and services within established limits according to institutional policy.
    • Develops quarterly reports for each grant and submit the reports to the Manager of Finance and Grants for review
    • Ensures records are maintained in compliance with all regulatory requirements and institutional/NIH/foundation policies.
  • Identifies and assists with hotel arrangements and accommodations for department staff for grant related meetings and teleconferences.
    • Collaborates with the PI to identify meeting dates, cities in which the meetings are to be held and required travel arrangements.
  • Coordinates special projects as assigned by the Administrative Director.
  • Manages sensitive and confidential department information and at collaborating institutions as they relate to grants within the department.
  • Maintains and continually develops professional competencies by actively pursuing educational and training opportunities for career and professional.
  • Performs other related duties as assigned in order to meet the goals and objectives of the department and the institution.
  • Four (4) years of administrative experience in a healthcare or academic setting which includes grants and contractual or financial processing and budgetary experience required